Dynamics AX Tip: How to control Personalization options for specific users in the New Dynamics AX

The Personalization options has been a very widely used feature, which is powerful and has always allowed users to personalize various screens based on what they would like the screens to look like. You can learn more on the Personalization options in the New Dynamics AX on my earlier post.

While this is a great feature to allow every users to be able to personalize screens, it is sometimes required to disable this option or even give some users explicit personalization options for certain users, based on what type of users of the system they are.

For example, let us say you are configuring a vendor(External) user in your Dynamics AX environment, to provide them access to the Vendor portal, but you obviously do not want to them to be able to personalize screens to add any data fields which you do not want them to see.

The vendor user is setup as shown below, with Vendor (External) security role.

In the new Dynamics AX, you can control user specific personalization options under System Administration > Setup > Personalization. All you have to do is, select the specific user ID and UNMARK the Personalization allowed checkbox.

With this, when the vendor user logs into the Vendor Portal, they will not see the Personalize this formoption.

If the Personalization was allowed for this user, they would see this option as shown in screenshot below.